Power BI Visualization Best Practices in 2024


Welcome to our comprehensive guide on “Power BI Visualization Best Practices.” In this guide, we’ll delve into the art and science of creating effective and visually appealing dashboards using Power BI. Whether you’re a seasoned analyst or just starting out, these best practices will help you transform complex data into insightful, actionable visualizations. We’ll cover everything from choosing the right charts to optimizing dashboard layouts, ensuring that your data not only tells a compelling story but also drives informed decision-making. Let’s begin our journey into the world of advanced data visualization with Power BI.

What is Power BI and Why is Visualization Important?

The Power BI tool from Microsoft is a strong business intelligence tool that helps businesses gather, examine, and show data from various sources. On this site, users can learn more about their data by making screens and reports that they can interact with. Visualization is an important part of Power BI because it turns huge amounts of data into pictures that are easy to understand. Graphs, charts, and maps help people find trends, keep track of their progress toward goals, and find those that don’t fit the norm. 

When visualizations are done right, they can quickly show important data. This helps people who need to make choices understand a lot of data and act on what they see. This makes it easier to make choices and gives everyone in the company fair access to data. This way, everyone can use it in useful ways and make smart decisions. The Power BI tool lets you see your data and find useful information from it. This is proof of how important pictures are in business data.

Different Types of Visualizations in Power BI

  • Bar and Column Charts: This is the best way to compare facts from different groups or types. Column charts show info in a row, while bar charts show it across the page. These are both good ways to show how sizes vary between groups.
  • Line Charts: Line charts are important for keeping track of changes over days, months, years, or even minutes and seconds. They are great for showing trends over time (i.e., temporal data).
  • Pie Charts: Pie charts are best for showing percentages or amounts across groups because they show how things fit into the whole. But they don’t work as well when there are a lot of categories or when the changes aren’t very big.
  • Area Charts: Area charts are like line charts, but they fill in the space below the line to show how one or more numbers change over time. They give you a sense of volume.
  • Scatter and Bubble Charts: These are used to show information in three dimensions: X value, Y value, and size (for circles). You can use them very well to show how numbers relate to each other.
  • Waterfall Charts:Waterfall charts are often used to show financial statements or inventory checks because they keep track of the total as numbers are added or subtracted.
  • Funnel Charts: This is helpful for keeping track of the steps in a process, like sales pipelines or what users do from the first touch to the final conversion. Funnel charts make it easier to see how many people are converting at each step.
  • Map Visualizations: These are great for showing location data and regional trends. They range from simple geographical maps to shapes and filled maps. They need locations in terms of latitude and longitude or information specific to the area.
  • Gauges and KPI Indicators: Key success indicators will look great with these graphics. Gauges can show how a value compares to a goal, and KPI indicators sum up a number of data to quickly show how well something is doing overall.
  • Tables and Matrixes: These show large amounts of data in a clear way and are often used to show numerical reports that users can dig deeper into to find more information.

Optimizing Power BI for Better Performance: 10 Best Practices Simplified

  1. Simplify Your Visuals: Power BI dashboards and results that are simple are better. Do not use too many pictures or grids on each page. Aim for no more than eight pictures or grids per page. Try to keep the number of tiles on your display to ten as well. This helps clear up the report and makes it work better.
  2. Minimize Visual Interactions: Visuals in a report can talk to each other by default, which could make your report take longer to load. It will go faster if you turn off activities that aren’t needed. By cutting down on backend queries, this easy change can make performance much better.
  3. Implement Row-Level Security (RLS): RLS will make sure that users only see the info they are allowed to see. You can improve security and speed by giving users jobs in both Power BI and your database. For smooth access, make sure to test all jobs before going live.
  4. Prefer Certified Custom Visuals:Stick to custom visuals that are approved by Microsoft AppSource. Microsoft has checked that these images work well and are reliable. This means that they won’t slow down your reports and can be used safely in presentations and email subscriptions.
  5. Avoid Hierarchical Filters: Delays can happen because of hierarchical filters. Replace them with several simpler filters for better performance. With this change, page load times can be cut down by a lot.
  6. Categorize Your Data: You can better manage privacy and sharing rules by marking your data as having a High, Medium, or Low Business Impact (HBI, MBI, or LBI). This helps users understand what each type of data needs in terms of protection.
  7. Use On-premises Data Gateways: Use an on-premises data gateway instead of a personal gateway to get more done, especially with big datasets. This set-up makes it easier to control the flow of data without slowing down your system.
  8. Separate Gateways for Different Needs: Set up separate entry points for real connections and scheduled updates. When a scheduled refresh is going, this keeps the live connection from slowing down.
  9. Test Custom Visuals for Performance: Not every unique visual is the same, and some might slow down your reports if they aren’t certified. Use your data to test each image to make sure they load quickly and work well.
  10. Simplify Your Data Model: Don’t use complicated sums and numbers. Instead, move the calculations closer to the source of the data and choose calculated measures over calculated columns, especially when you are using a star design.


To sum up, following “Power BI Visualization Best Practices” is important for anyone who wants their data visualizations to have the most effect. By following these tips, you can make sure that your Power BI graphs are not only nice to look at, but also very useful and easy for people to use. They say that being able to explain complicated data ideas clearly is an important skill in today’s data-driven world. These best practices will help you get there.

As we wrap up our look at Power BI Visualization Best Practices, keep in mind that getting better at data visualization is a process that never ends. To stay ahead in writing engaging data stories, you should keep improving your skills and learning about the newest Power BI trends and features. To become a skilled Power BI visualizer who can turn raw data into meaningful stories that drive strategic choices, keep trying new things, learning new things, and applying these best practices.

Scroll to Top